Executive CoordinatoR

Job Title: Executive Coordinator

Reports To: Owner, Principal

Job Location: Mesa, Arizona

Job Status: Exempt

About Y2K

Y2K Engineering, LLC. (Y2K) was founded on the principle that every user of roads has the right to get to their destination safely regardless of age or mode choice, which is further supported by our belief that equitable transportation solutions are the avenues for people to have access to opportunities.

About our team

Y2K is an incredibly passionate team thriving on safety, creativity, reliability, community, and an unrelenting commitment to the continuous growth of one another. We believe in investing in people to drive excellence and cultivate innovative leaders.

At Y2K, you’ll have the opportunity and flexibility to create your own avenues and work on projects that truly motivate and excite you. It’s your opportunity to leave a mark, expand yourself and experience what it’s like to truly love what you do and the people you do it with.

Job Summary

This position will support the Owner/Principal in office operations and client-related needs.  This position is primarily remote, with a minimum of 2 visits to the office each week for mail, company events, and scheduled meetings.

Education & Experience

  • 2-4 years’ experience in a professional organization (internships included).  A/E/C industry experience a plus. 

  • Must have a valid driver’s license.

Required Skills

  • Document Management

  • Scanning, Mailing

  • Maintaining office records

  • Cleaning

  • Inventory Control

  • Typing

  • Attention to detail

  • Be Agile in the management of multiple tasks and deadlines. 

  • Proficient use of Microsoft Office suite programs.

  • Desire to lead a team and manage clients in the future.

  • Shall be capable of wearing many hats and provide support to principals in both personal and professional levels. Must be discrete and have a “can do” attitude who is a competent multi-tasker possessing a drive to handle all projects with tact and precision.

Essential Responsibilities

Support the administrative needs of the Owner

  • Preparing mailings.

  • Checking mail and performing bank deposits at least twice a week.

  • General office, common areas, and plant maintenance.

  • Oversee office organization and inventory control (supplies and equipment).

  • Provides support or leads company events, such as annual holiday party or client appreciation events.

  • Newsletters, employee anniversary recognition, boosting morale through team chats, team events, etc.

  • Run local errands as requested

  • Record and maintain certificates of insurance (training provided)

Support the administrative needs of the Company

  • Schedule meetings, drive time, lunches, and manage calendars

  • Monitor emails on behalf of Principal and respond, and execute as applicable

  • Draft correspondence such as emails and letters

  • Answer phone calls and emails and take messages

  • Take accurate and comprehensive notes at meetings

  • Plan travel, including flights, accommodation and ground transportation

  • Coordinate events and speaking engagements

Support the administrative needs of the Accounting Clerk/Manager, such as

  • Administer credit card payment for vendors when authorized

  • Obtaining and filing receipts and documentation for accounts payable

Other administrative duties as assigned

Job description subject to change at any time with notice in advance 

Reporting Structure

  • This position will report to the Owner and Principal of the firm.

  • This position will not have direct reports.

Travel

  • Overnight travel is not anticipated.

Office Physical Requirements:

All positions in our office require interaction with people and technology while either standing or sitting. In order to best service our customers, internal and external, all team members must be able to communicate face-to-face and on the phone with or without reasonable accommodation. Y2K Engineering is committed to compliance with its obligations under all applicable state and federal laws prohibiting employment discrimination. In keeping with this commitment, it attempts to reasonably accommodate applicants and employees in accordance with the requirements of the disability discrimination laws. It also invites individuals with disabilities to participate in a good faith, interactive process to identify reasonable accommodations that can be made without imposing an undue hardship.

Potential candidates will meet the education and experience requirements provided on the above job description and excel in completing the listed responsibilities for this role.   All candidates receiving an offer of employment must successfully complete a background check and any other tests that may be required in accordance with state law.     

Equal Opportunity Employer Statement: Y2K Engineering is an Equal Opportunity Employer that values and respects the importance of a diverse and inclusive workforce committed to leveraging diverse backgrounds, perspective and experiences that create opportunities for our colleagues and our business. It is the policy of the company to recruit, hire, train and promote persons in all job titles without regard to protected category.

Job Type:

Part-time

Application Question(s):

·  Please tell us why you would be a great fit for the Y2K team.